The correct perception of the quality level of your management system may also depend on how system master records are related to each other. For example, defining tasks, roles, and responsibilities of personnel, having an up-to-date list of work equipment, hazardous substances used, or detailing workplaces as best you can, are all basic information for governing an organization in terms of health, safety, quality, and environment. Process mapping will also help you approach the new ISO standards.
One of the typical problems in companies is the mismatch between people and infrastructures actually present in the company, and the data recorded in the managed databases. This situation results in deficiencies in the control of personnel job changes and changes of functions.
Likewise, there are control failures upon introduction of new equipment, hazardous substances, or when there are production cycle changes or department changes.
Typically, the migration of personnel from one workplace to another is a critical point in master data management. Similarly, the information related to them may not be organized in a way that allows the data to be quickly searched.
Finally, paper and computer files are often unstructured, leading the company to waste time on document searches.
The basic module includes all the master data needed to populate the system for managing all basic occupational health and safety processes: workers, tasks, activities, functions, contracts, workplaces, chemicals, biological agents, plants, machinery, equipment, signage, materials and products, processes and steps, customers and suppliers.
Master records can be entered directly into the system by creating them through the data entry form, they can be imported using available import templates, or they can be synchronized with other databases in use at the company (e.g., synchronization of Human Resources Master Data from other company information systems). Q-81 is also equipped with a tool for defining company organization charts (e.g., safety organization chart).
It also includes a main document manager with a stand-alone database, which collects all documents related to the various system master records and the various processes managed (e.g., certificate scans, signed evaluations, authorizations, etc.).
It includes the print manager with numerous pre-set document templates (e.g., appointments, minutes, registers, certificates, lists, master records, etc.) which are printed in Word. It also allows the customization of reports on specific customer requests. Master data can be exported to Excel.
REQUEST THE ONLINE DEMO
Request the Q-81 HSE web demo today. One of our project managers will get in touch with you to best explain the features you require.
The web demo entitles you to a free 5 days trial.
SELECT THE PACKAGE THAT BEST SUITS YOUR NEEDS
Configure your Q-81 HSE today and you will receive a report with the modules best suited to meet your requirements.
Each module is designed and built for specific fields of application so as to be a valuable HSE management aid for your company.