Software modules - Basic modules

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Basic master data

Master data and Documents under control in relation to business processes.

The correct perception of the quality level of your management system may also depend on how system master records are related to each other. For example, defining tasks, roles, and responsibilities of personnel, having an up-to-date list of work equipment, hazardous substances used, or detailing workplaces as best you can, are all basic information for governing an organization in terms of health, safety, quality, and environment. Process mapping will also help you approach the new ISO standards.

TYPICAL CRITICAL ISSUES

One of the typical problems in companies is the mismatch between people and infrastructures actually present in the company, and the data recorded in the managed databases. This situation results in deficiencies in the control of personnel job changes and changes of functions.
Likewise, there are control failures upon introduction of new equipment, hazardous substances, or when there are production cycle changes or department changes.

Typically, the migration of personnel from one workplace to another is a critical point in master data management. Similarly, the information related to them may not be organized in a way that allows the data to be quickly searched.
Finally, paper and computer files are often unstructured, leading the company to waste time on document searches.

 

SOLUTION

The basic module includes all the master data needed to populate the system for managing all basic occupational health and safety processes: workers, tasks, activities, functions, contracts, workplaces, chemicals, biological agents, plants, machinery, equipment, signage, materials and products, processes and steps, customers and suppliers.

Master records can be entered directly into the system by creating them through the data entry form, they can be imported using available import templates, or they can be synchronized with other databases in use at the company (e.g., synchronization of Human Resources Master Data from other company information systems). Q-81 is also equipped with a tool for defining company organization charts (e.g., safety organization chart).
It also includes a main document manager with a stand-alone database, which collects all documents related to the various system master records and the various processes managed (e.g., certificate scans, signed evaluations, authorizations, etc.).
It includes the print manager with numerous pre-set document templates (e.g., appointments, minutes, registers, certificates, lists, master records, etc.) which are printed in Word. It also allows the customization of reports on specific customer requests. Master data can be exported to Excel.

 

Proper process mapping is the basis for a good organization

Benefit

benefits of q-81 hse / Basic master data to Simplify your management tasks

ALERTS ON MASTER RECORDS AND DOCUMENTS
Documents can be linked to expiration dates and alerts
ACCESS LIMITS AND VISIBILITY
Archive folders can have visibility limits depending on user role
DOCS LINKS
Documents can be linked to all system master records
FILES SAVING
Documents are saved in an internal Q-81 HSE folder (file system)
CUSTOMIZED WORKFLOW
Documents can be managed via customizable workflow including through multiple approval
REVIEW AND DISTRIBUTION
The system allows review and distribution of documents
FILE UPLOAD
Any type of file (.doc, .xls, .pdf, etc.) can be uploaded.
SMART LINK
Basic master records can be linked to all Q-81 modules
EASY DATA EXPORT
It is possible to quickly export all the master data entered
MASTER DATA POPULATION
It is not necessary to populate all master records and all fields in them
EASY DATA IMPORT
The system has several Excel data import tools also linked to each other to facilitate system start-up
QR CODE GENERATOR
The generated QR Codes can be associated with documents to be published

Mockup mobile

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The web demo entitles you to a free 5 days trial.

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SELECT THE PACKAGE THAT BEST SUITS YOUR NEEDS

Configure your Q-81 HSE today and you will receive a report with the modules best suited to meet your requirements.
Each module is designed and built for specific fields of application so as to be a valuable HSE management aid for your company.

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Case History

THE BEST CASE HISTORIES SELECTED FROM PROJECTS EXECUTED WITH Q-81 HSE